For most learning programs we offer an exam. These exams are developed by certified exam providers, such as Exa.men. The use of the exams on the platform is included in the subscription fee, and does not entail any additional costs.
Exams often consist of several parts. Which parts these are exactly, differ per exam. For the exact description you need the documents 'exameninstructie kandidaat' (exam instruction candidate' and 'exameninstructie beoordelaar' (exam instruction assessor). You can read how to download these in step 3 of this article.
1. The sample
Before a participant starts the exam, as their coach you check a randomly generated sample of their handed-in assignments. It is not mandatory to check any of the assignments of the participants during the course, you can use the sample to determine whether the participant has sufficient mastery of the material. Please note: The sample is therefore not part of the exam process, but precedes it. You can view and assess the sample as follows:
- Go to 'My participants'.
- Click on the name of the participant you want to check, and then on the title of the relevant learning program.
- To the right of 'Portfolio', click 'Exams'.
- When the participant has completed 80% of the learning program, a sample is automatically generated. If this is not applicable, you can start the sample manually. A condition for this is that the participant has submitted at least 3 assignments in the course as a whole, and at least one for every theme.
- Once the sample has been generated, you will be presented with a screen similar to the one below. The sample will usually consist of about 6 assignments, depending on the number of assignments submitted by the participant.
- To check an assignment, you can click on the title. You can read more about checking and assessing in this article. Note: the assignments in the sample are separate from the regular assignments. It is therefore possible that you have already assessed an assignment, but that you have to assess it again in the sample.
- Once all assignments have been graded two buttons appear below the sample: 'reject sample' and 'approve sample'. If you reject the sample, the participant will be notified. He can then view the relevant assignments and read any feedback you may have entered.
- In the event of a rejected sample, you as a coach have two options: start a new sample (with different assignments) or release the exam after all, optionally after the participant has corrected the assignments in the original sample. You can read more about releasing the exam in the next step of this article.
2. Releasing the exam
When you decide that the participant has performed sufficiently while completing the assignments in the learning program, you can release the exam. From the moment you have released the exam, the participant can view the instructions and submit a file. The instruction that the participant sees corresponds to the instruction in the document 'exam instruction candidate', which you can be downloaded from the coach environment when you navigate to the 'Exam' tab in the learning program.
A time indication is given for each part, but there is no time limit on the exam. The instruction remains available to the participant until a file is submitted.
3. Assessing the exam
As soon as the participant has submitted a file, it can be viewed from the 'exam' tab of the relevant participant. This will look similar to the image below:
Here you can download the file the student handed in, see how long the participant took on the exam, and enter a grade.
The submitted file can be assessed using the documents which you will find under the 'Exams' tab. The assessment form spreadsheet automatically calculates the score. Note: We recommend appointing at least one independent reviewer who isn't also the participant's coach.
Once the score has been calculated you can fill it in and then save it. After the assessment has been saved, it is possible to download a proof of participation. The participants will see which assessment they have received, including any feedback, but will not be able to download a proof of participation themselves.
Frequently asked questions:
- Can I also download a proof of participation for a participant who has not taken the exam?
No, unfortunately this is not possible. The proof of participation is only available when a participant has completed the exam.
- Can the exam be retaken?
This is technically possible, provided this is allowed within the school's policy. To have an exam re-released, send us an email with the name of the student in question, the title of the learning program and the reason for the resit. We will re-release the exam, but will not be liable if it violates school policies. Please note it is important that you send an email, rather than chatting or calling. This allows us to verify your identity as the participant's coach.
- The student has forgotten to upload a file, now what?
An (extra) file can only be submitted when the exam is released again. In that case, send us an email with the name of the student in question and the title of the learning program. We can reopen the exam, but will not be liable if this violates school policy.
- The student's subscription has ended, but only the exam still needs to be handed in. What now?
The exam must be handed in within the subscription period. Once it has expired, it must be renewed to gain access to the exam. Tip! Tell students not to use the 10 days trial subscription immediately after registration. If they hang on to these 10 free days they might be very useful to extend their subscription in order to be able to finish the exam when their regular subscription is about to expire.
- My school uses a different exam than the one available on the learning platform, is that possible?
Your school may choose to use a different exam than the one offered on the learning platform. You can then see the final assignment as a practice exam that students can take prior to their own exam. Also let students know that this is the case!